Send winning trade proposals in 5 minutes. From your truck. Before dinner.
ScopeCrafters is the mobile-first AI proposal generator for specialty contractors. Describe the job in plain English on your phone. Get an adjuster-grade, code-compliant, branded PDF proposal emailed to the homeowner before you leave the driveway.
- Decommission and environmentally recover refrigerant from existing 3-ton unit per EPA Section 608.
- Furnish and install new 3-ton 15.2 SEER2 outdoor heat pump paired with AHRI-matched indoor coil.
- Thoroughly flush, pressure-test with dry nitrogen to 450 PSI, and evacuate existing line set to under 500 microns.
- Install new electrical disconnect, liquid-tight whip, condensate overflow float switch, and smart thermostat.
10-Year manufacturer parts warranty on AHRI-matched system with registration; 2-year contractor workmanship warranty.
Ductwork modifications or unexpected electrical service upgrades beyond disconnect are excluded and quoted separately.
The 9:00 PM proposal trap is costing you jobs.
Homeowners award over 60% of residential trade jobs to the first professional quote they receive. Waiting until the weekend to write bids guarantees lost revenue.
The Old Manual Way (2–6 Hours)
- Scrawled site notes on carbon pads, scrap paper, or phone voice memos.
- Driving home exhausted and opening Word or Google Docs late at night.
- Trying to remember AHRI matchups, SEER2 codes, or IRC ventilation clauses.
- Forgetting scope-gap language: rotted decking, line set flushes, permits.
- Quote goes out 3 days late. The homeowner already hired your competitor.
The ScopeCrafters 5-Minute Workflow
- Type or dictate 3–4 site bullet points from the truck before leaving.
- AI drafts code-accurate scope, materials, terms, and warranty in 30 seconds.
- Built-in scope-gap clauses protect against $500–$5,000 change-order losses.
- Branded PDF with your company logo auto-emails to the homeowner instantly.
- Homeowner signs before you even get to your next appointment.
Tuned for the trades that build America.
Generic AI tools produce generic fluff. ScopeCrafters prompt models are trained on real trade proposals and calibrated for municipal building codes.
HVAC Contractors
AC replacements, heat pump conversions, and furnace upgrades
Built-In Building Codes & Standards
- DOE 2023 SEER2 efficiency minimums (14.3 North / 15.2 South)
- AHRI equipment matchup certifications for valid 10-year parts warranty
- EPA AIM Act low-GWP refrigerant transition (R-454B and R-32)
- ACCA Manual J load calculation & Manual D ductwork sizing disclaimers
Explicit line-set flush vs. replacement clauses, condensate float switch inclusions, and electrical whip exclusions that prevent $400–$1,200 installation disputes.
Sample Proposal Output
Scope: Decommission existing 3-ton condenser and recover refrigerant per EPA 608. Furnish and install new 3-ton 15.2 SEER2 single-stage heat pump and AHRI-matched evaporator coil. Flush line set with solvent purge and pressure test with dry nitrogen. New 30A fused disconnect and smart thermostat integration.
How ScopeCrafters works on the truck.
No complex training, no onboarding calls, no desktop required. If you can send a text message, you can draft a winning proposal.
Walk the property & tap notes
Finish the site visit. Sit in your truck. Enter the customer's name, select your trade, and type or dictate brief job notes.
AI generates trade scope & terms
Hit Generate. Gemini AI structures the full scope, materials list, code-mandated references, warranty terms, and scope-gap clauses.
Review, brand, and email PDF
Review on screen, edit any line item, and hit Send. A branded PDF delivers to your customer with real-time read-receipt tracking.
Why specialty trade contractors switch to ScopeCrafters.
Built from the ground up to solve the real-world headaches of pricing, closing, and protecting your trade business.
Win the Speed Race
Homeowners award over 60% of jobs to the first contractor who sends a clean proposal. Send yours before driving to the next job.
Stop Giving Away Free Work
Built-in scope-gap language protects you on unexpected decking rot, electrical service heavy-ups, line sets, and municipal permit fees.
Branded PDFs That Look Like a $10M Shop
Customers receive an immaculate PDF featuring your company logo, license number, brand color, and clear warranty terms.
Delivery & Read Tracking
Get an instant notification the second your customer opens the proposal PDF so you can follow up while you're top-of-mind.
Adjuster-Grade Insurance Scopes
Roofers get RCV vs. ACV terminology, depreciation disclosures, and code-upgrade phrasing that insurance adjusters approve on the first pass.
No Bloated CRM Bundles
Keep your existing dispatching, scheduling, or QuickBooks software. ScopeCrafters does the proposal step for a flat $29–$149/mo.
How ScopeCrafters compares to your options.
You could use generic ChatGPT, or you could pay $300/mo for a bundled CRM. Here is how ScopeCrafters is engineered specifically for proposals.
Pick your trade
Each trade gets its own instructions: what to measure, what to spell out, and what to exclude. New to AI drafting? Start with the guide to AI proposal software for contractors, or see how it stacks up in the Jobber, Housecall Pro and JobNimbus comparisons.
Need a quick calculation on site?
Use our free web calculators. No signup, no email required, no paywall.
Pick the plan that matches your proposal volume.
Every plan includes a 7-day free trial. Flat monthly fees. Cancel anytime in one click.
For small operators writing 1 job a week
- 3 proposals per month
- HVAC or roofing (1 trade)
- Branded PDF generation
- Email delivery to customer
- Standard scope-gap clauses
Most popular for owner-operators
- 20 proposals per month
- HVAC or roofing (1 trade)
- Trade-specific AI prompts
- Branded PDF generation
- Email delivery with open tracking
- Priority generation speed
High volume or multi-trade contractors
- Unlimited proposals
- All 4 trades (HVAC, Roof, Elec, Plumb)
- No ScopeCrafters footer badge
- Branded PDF + email delivery
- Full scope-gap clause library
- Priority email support
Secure billing via Polar Software Inc & Stripe. Cancel anytime from settings with one click. Your card is only charged after the 7-day free trial.
"I'm an engineer who builds production agentic AI systems for a living. I built ScopeCrafters at Cyphorux because I kept watching contractor friends lose entire weekends to writing proposals. Generic AI tools don't know what an AHRI matchup, a roofing square, or an AFCI code requirement is. This tool does."
Frequently asked questions.
What is ScopeCrafters and who is it for?▼
ScopeCrafters is a mobile-first AI proposal generator built specifically for specialty trade contractors (HVAC, roofing, electrical, and plumbing). It is designed for owner-operators running 1–15 person crews who write 5–30 proposals per week and want to eliminate the 2–6 hours spent writing bids at home after work.
How does it draft a proposal in 5 minutes?▼
After walking the customer's property, you open ScopeCrafters on your phone from the truck, select your trade, enter the customer's name, type or dictate brief job notes (or bullet points), and select materials. ScopeCrafters compiles trade-specific scope language, code citations, warranty terms, and scope-gap clauses into a branded PDF ready to email immediately.
How is this different from generic ChatGPT?▼
ChatGPT lacks trade code knowledge, frequently hallucinates unapproved equipment models, omits warranty boilerplate, cannot output branded PDFs with your company logo, and has no email delivery or read tracking. ScopeCrafters is pre-calibrated with trade-specific prompt schemas that know SEER2, AHRI matchups, IRC R806 ventilation, and 2023 NEC standards.
Does ScopeCrafters replace Jobber, Housecall Pro, or ServiceTitan?▼
No. Those platforms are all-in-one field service management (FSM) suites that bundle scheduling, GPS dispatching, and invoicing for $149–$599/month, but treat proposals as basic generic line-item boxes. ScopeCrafters focuses 100% on the proposal-writing bottleneck. Many contractors run ScopeCrafters alongside their existing CRM without conflict.
Can I customize the proposal PDF with my own logo and brand colors?▼
Yes. During onboarding (and anytime in company settings), you upload your logo and choose your brand color. Every proposal PDF generated carries your business branding, contact info, license number, and terms.
What is scope-gap protection and why does it matter?▼
A scope gap happens when necessary work is omitted from the contract and causes an argument when billed later (such as rotted roof decking, utility disconnect coordination, or line set flushing). ScopeCrafters automatically includes standard exclusions and pre-authorized change-order rates ($/sheet for decking, etc.) to protect contractor margins.
How does the 7-day free trial work?▼
You get full access to ScopeCrafters for 7 days. You can draft and email real proposals to your customers. If you cancel before day 7 in your settings or the billing portal, you are not charged.
What trades are supported?▼
ScopeCrafters currently supports HVAC, roofing, electrical, and plumbing contractors with trade-isolated prompt matrices.
Get your weekends back. Win more jobs.
Try ScopeCrafters free for 7 days on your next job walk. If it doesn't save you hours on your very first quote, cancel and you won't pay a dime.